Email Problems? Maybe….

Email Problems? Maybe….

It’s a sad fact of the internet anymore… if you have a website you WILL have your email spoofed or appear to be used for other purposes. There can sometimes be little that can be done in many cases…. so education is the best defense in this case.

For this reason I’ve put together a couple links that may help explain a bit more about some of the things that … well… are just a fact of life on he internet nowadays. Not thrilled by it myself, but something we will need to get used to.

PS: I get over 1000 spam-type email each and every day. It has, unfortunately, become part of my daily administrative work for my job.

read on….

A) An article from 2012. It kind of goes to show you that these problems have existed for quite a while and are simply getting to be more commonplace. Minimize your exposure to email spoofing.

B) This is a compilation of info to help you analyze your emails to know if they are just spoofing and what to do to help prevent this best you can.

Recognize the Difference Between a Compromised Email Account vs. Email Spoofing

When an email account has been compromised, a 3rd party has cracked your password and is using your account to send spam from your email server.

Email spoofing occurs when a 3rd party sender uses your email address as the FROM address in messages they are sending out using a 3rd party mail server. This makes it appear in the email headers as if the message originated from your account, even though it did not. The 3rd party has not cracked your email account password and is not using your account to send outgoing messages from your email server.

Unfortunately, any bounced email messages or undeliverable messages will be sent back to your email address, listed in the FROM address. Spammers use spoofing as a tactic to make the message appear more legitimate and increase its chance of reaching a recipient.

How to Determine if Your Email Address Is Being Spoofed

Examine the full header of a returned message to see what IP address it was sent from. If the message was sent from the IP address of your server, you have likely been compromised and should contact Support to report this. If the message was sent from an IP address other than your server’s, you have been spoofed. If you’re not sure please send the full email to support and they can help you analyze the email.

How to Minimize Spoofing of Your Email Address

Remember, these steps can minimize spoofing of your email address, but there is no fool-proof way to prevent spoofing.

  • Add an SPF record that detects spoofing by verifying the IP address(es) of the sender. Often it works but sometimes you will still receive a bounce-back saying the record is incorrect. 
  • Do not post your email address in public view.
  • Be careful who you share your email address with.
  • Use one email account for primary communication with trusted individuals and a separate, secondary email account for your other Internet activities. You can easily close and replace the secondary account if spoofing becomes an issue without it affecting your primary account where your most important communication takes place.
  • You know those funny, entertaining, or shocking email messages that friends and relatives may be sending by forwarding them to you and everyone else in their address book? Scroll down through the message and note how many times it has been forwarded and how many email addresses you can find. These messages are a gold mine for spammers to harvest email addresses from. Don’t forward messages like this to others and ask them not to forward them to you. If they continue to forward them, ask that they use BCC (blind carbon copy).

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