How cPanel Email Works (And How to Keep It from Filling Up!)

What is cPanel Email?

cPanel lets you create custom email addresses that use your domain (e.g., info@yourcompany.com) rather than a free Gmail or Outlook account. You can manage your email accounts through your cPanel dashboard under the Email Accounts section.

Ways to Access cPanel Email

1. Via Webmail (Browser Access)
Webmail allows you to check email using your browser—no setup needed.

To log in:

• Go to: yourdomain.com/webmail
• Enter your full email address and password
• Choose an email app (e.g., Roundcube – it’s the most common and user-friendly)

2. On a Computer (e.g., Outlook or Mac Mail)
When using an email client, you’ll choose between IMAP (recommended) and POP3. IMAP keeps your email synced across all devices.

Outlook Setup:

1. Open Outlook → Go to File > Add Account
2. Enter your full email
3. Select IMAP
4. Use these server settings:
   • Incoming Mail (IMAP): mail.yourdomain.com, Port 993, SSL: ON
   • Outgoing Mail (SMTP): mail.yourdomain.com, Port 465, SSL: ON
5. Enter your email password and finish setup

3. On an iPhone (Apple Mail)

1. Go to Settings > Mail > Accounts > Add Account
2. Tap Other, then Add Mail Account
3. Enter:
   • Name
   • Email (e.g., info@yourdomain.com)
   • Password
   • Description (e.g., “Work Email”)
4. Choose IMAP
5. For both Incoming and Outgoing Mail Server, enter:
   • Host Name: mail.yourdomain.com
   • User Name: your full email
   • Password: your email password
6. Tap Save

4. On an Android Device (Gmail App)

1. Open Gmail app → Tap your profile icon → Add another account
2. Select Other
3. Enter your full email address and tap Manual Setup
4. Choose IMAP
5. Enter:
   • Incoming server: mail.yourdomain.com, Port 993, SSL: YES
   • Outgoing server: mail.yourdomain.com, Port 465, SSL: YES
6. Enter your password and tap Next to finish

How to Keep Your cPanel Inbox from Filling Up

1. Archive Emails to Your Computer
If you use IMAP (which keeps mail on the server), eventually space will run out. Use your mail client’s “Archive” function to save older emails to your computer. You can even automate this in Outlook or Mac Mail.

2. Delete Unnecessary Emails
Don’t forget to clear:

• Spam
• Trash
• Sent Items

These folders often get overlooked and can consume a lot of storage.

3. Forward to Gmail or Outlook
You can automatically forward your cPanel email to a personal or business Gmail account. This keeps your inbox clean and gives you access to Gmail’s features.

Optionally, in Gmail, go to:

• Settings > Accounts and Import > Send mail as
  …to make it look like you’re still replying from your domain-based email.

4. Monitor or Upgrade Your Storage
Inside cPanel:

• Go to Email Accounts
• View storage usage
• You can request increased storage (if your plan allows) or delete large emails

For larger needs, consider upgrading your hosting or migrating email to Google Workspace or Microsoft 365.

Conclusion: Keep Your Email Flowing Smoothly

cPanel email is a great way to keep your communication looking professional. With proper setup on your devices and a bit of inbox maintenance, you can enjoy smooth, reliable email service without the headaches of running out of space.

Need Help?

If you need assistance setting up your email, managing storage, or transitioning to another platform, our team at The Image Stop Ltd / Penguin Hosting is here to help!

Support Articles:

• How to Set Up Email on Your Mobile Phone (iPhone & Android)
• Email Set-up Problems?
• Other Email Related Articles